Request for Proposals - RFP

 

 

April 12, 2023

Vendor demonstrations are scheduled for April 28 (morning and afternoon) and May 1-3 (afternoon only) at the EMCSD Boardroom. The District will contact Respondents the week of April 17 to schedule their specific date and time slot for vendor demonstration/interview.

1. How many years of legacy data does the District want to convert to the new SIS, and from which systems?
Answer: The District is planning to transition data as far back to the start of any current or active student’s educational career with EMCSD. Therefore, the District would potentially convert up to ten years of historical data for some of its upper grade middle school students since the District services students from Head Start to 8th grade.

 

2. How many unique standards-based or elementary report cards does the District use or plan to use? In other words, how many grades require a unique report card and in how many languages?
Answer: Every report card is unique by grade level although the template remains the same mostly. The District’s middle school report card looks materially different from the elementary report card. The District does have a unique report card for each of its Dual Language programs (Spanish and Mandarin) although the template is somewhat similar to that of the other report card templates in use. The District serves a diverse population and would want the language of the report card to be consistent with the parents preferred home language.

 

3. How many third-party applications (library, food service point-of-sale, etc.) will the district want to integrate with the new SIS?
Answer: The District does have a need to integrate its SIS with third party applications including but not limited to: Clever (Benchmark, ST Math, iReady, etc.), SeeSaw, Google Classroom, Food Services (Titan) point of sale system, ParentSquare, Catapult emergency management system, SEIS, CALPADS, RaaWee attendance system, Destiny Library, Illuminate DnA EduClimber, OneRoster (HMH and Pearson online curriculum), and Paradigm Healthcare SMAA/LEA data.

 

4. Does the District use an LMS to be integrated with the new system (pushing grades to the SIS gradebook) and if so, which one?
Answer: The District does not have a formal LMS in place. The District utilizes Google Classroom.

 

5. Is the District interested in Waitlist or Lottery functionality with online registration?
Answer: Yes.

 

6. The RFP includes requirements for a Special Education solution. Will the District confirm a solution to create and track IEP information is part of the scope?
Answer: The District is open to streamlining its systems should the opportunity present itself with the implementation of a new SIS application that allows for the retirement of existing third party systems.

 

7. The RFP also includes requirements for an Assessment platform. Will the District confirm a solution to create and administer assessments is in the scope? If so, is the District looking for online assessments only or also paper/pencil assessments?
Answer: The District is open to streamlining its systems should the opportunity present itself with the implementation of a new SIS application that allows for the retirement of existing third party systems.

 

8. The RFP doesn’t mention hosting. Is the District planning to self-host, or to migrate to cloud hosting? If interested in cloud hosting, would the District require back-end access to the data? How many environments would the District require in a cloud-hosted solution—Production and Training only, or is an additional Test environment desired?
Answer: Up until 2020, the District self-hosted the ASPEN SIS locally. In 2020, the District transitioned to cloud hosting by the SIS vendor. The District would be open to either option after reviewing the cost implications of each option. A production and training and/or test environment would be desirable to the District.

 

9. What software is the District currently using for Special Programs? Are you interested in replacing that solution?
Answer: The District is open to streamlining its systems should the opportunity present itself with the implementation of a new SIS application that allows for the retirement of existing third party systems.

 

10. What is the current total student enrollment for the District?
Answer: Here is a recent presentation to the District’s Board of Education that provides enrollment data by grade level.

 

11. Is the district looking to integrate for special ed, or replace SEIS?
Answer: The District is open to streamlining its systems should the opportunity present itself with the implementation of a new SIS application that allows for the retirement of existing third party systems.

 

12. ELL, what is the district using to manage ELL, is the district looking to replace?
Answer: The District is open to streamlining its systems should the opportunity present itself with the implementation of a new SIS application that allows for the retirement of existing third party systems.

 

13. Is vendor financial stability a consideration?
Answer: See page 17 of the RFP for the proposal evaluation metrics. Two of the metrics are: Ability to meet functional requirements and Vendor capability and experience. A vendor’s financial stability may be taken into consideration to the extent that it may impact the above two metrics.

 

14. How is the price point weighted in comparison to implementation, function or features
Answer: See page 17 of the RFP for the proposal evaluation metrics.

 

15. Does the district expect that any functionality that vendors include in their RFP response be included in their price proposal?
Answer: Yes.

 

16. How many years of data will be migrated to the new solution?
Answer: The District is planning to transition data going back as far back to the start of any current or active student’s educational career with EMCSD. Therefore, the District would potentially convert up to ten years of historical data for some of its upper grade middle school students since the District services students from Head Start to 8th grade.

 

Answer: Yes.

NOTICE IS HEREBY GIVEN that the El Monte City School District (“District”) is requesting qualified persons, firms, partnerships, associations, or professional organizations to provide special in-plant inspection and testing services for the District’s Cortada Modular Project (“Project”). Respondents to this Request for Proposals (“RFP”) should mail or deliver one (1) electronic (PDF) copy via email of their Statement of Qualifications (“SOQ”), and a copy of their proposal (“Proposal”) as further described herein, to: 

 

 

ALL RESPONSES ARE DUE VIA EMAIL TO [email protected] BY 2:00 P.M., ON May 24, 2023. Any Proposal or SOQ received after that date and time will not be accepted and will be returned unopened. Subject line: “RFP 2023-3 Statement of Qualifications and Proposal for Special Inspectionand Testing Services.” Late submittals will not be accepted or considered. Each submittal must conform and be responsive to the requirements set forth in this RFP. District reserves the right to waive any informalities or irregularities in received submittals. Further, District reserves the right to reject any and all submittals and to negotiate contract terms with one or more respondent firms for one or more of the work items. District retains the sole discretion to determine issues of compliance and to determine whether a respondent is responsive, responsible, and qualified. If you have any questions regarding this RFP please email Matthew Law at [email protected] before 5:00 pm on May 19, 2023. Questions must be submitted in writing and answers will be posted on the District website by 4:30 pm. on May 22, 2023.

 

The District is extending the RFP 2023-3 the Response Schedule “Deadline for All Submissions”, “Firm Interviews”, and “Selection Notification” dates.

NOTICE IS HEREBY GIVEN that the El Monte City School District (“District”) is requesting qualified persons, firms, partnerships, corporations, associations, or professional organizations to provide laboratory testing and inspection services to the District for its Cortada School Modular Project (“Project”). The Request for Proposals (“RFP”), which includes instructions for its completion, is enclosed for your consideration. Respondents to this RFP should email one (1) electronic copy of their Statement of Qualifications (“SOQ”) and a copy of their Proposal labeled Cortada Modular Project Lab of Record Proposal to [email protected] , as further described herein, to:

 

 

ALL RESPONSES ARE DUE BY 2:00 P.M. ON June 23, 2023 to the Purchasing Department email at [email protected]. Any SOQ or Proposal received after that date and time will not be accepted and will be  returned unopened. Each Proposal must conform and be responsive to the requirements set forth in this RFP. The District reserves the right to waive any informalities or irregularities in received submittals. Further, the District reserves the right to reject any and all submittals and to negotiate contract terms with one or more respondent firms for one or more of the work items. The District retains the sole discretion to determine issues of compliance and to determine whether a respondent is responsive, responsible, and qualified. If you have any questions regarding this RFP please email [email protected] before 4:00 p.m. on June 16, 2023. Answers will be posted on the District website by 4:30 p.m. on June 20, 2023.